Structured OJT

In many cases, the optimum answer to job-task training is a well designed, structured, on-job-training (S-OJT) program.

Structured OJT, as addressed here, applies to job task training in organizations where the tasks comprising the job are already being performed by existing employees. In this situation, assuming that the tasks are accurately defined and documented along with objective, observable performance criteria, Structured OJT might be the optimum method for new employee training.

If you are considering Structured OJT as a way of training, my suggestion would be to read all of Group 1 Tips, paying particular attention to Tips 1 and 2.

The second suggestion would be to read all of Group 4 Tips.

If you already have a detailed job task analysis, you have about 95 percent of the design and development work behind you. If not, your work is cut out for you.

There are several things that should be developed when developing an S-OJT program. These include:

Plan for maintaining the program. Over time, the tasks and procedures associated with most jobs change. Unless the materials comprising a structured OJT program are kept up to date to reflect those changes, the effectiveness and efficiency are compromised. Depending upon the exact nature of the job in question, the compromise can range from slight to catastrophic.

Trainer Guide. The guide should contain a list of tasks to be taught including the conditions under which the task must be performed and well as the observable performance criteria. The Trainer Guide might also include hints or suggestions to the trainer on teaching the task.

Trainee Guides. Trainee Guides should contain all of the information in the Trainer Guide. In addition, the trainee guide should have a place for the trainer to sign off for each task as it is learned and performed without coaching by the trainee. Some organizations prefer to have not only the Trainer but also a member of the management team evaluate and sign off on task performance. On this subject, each organization must decide its own sign-off procedure. My advice is to keep it as simple as possible!

Use the form below if you have specific questions concerning the establishment of a Structured OJT program in your organization.

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